1/23/2013 - Recreation Department Administrative Assistant Position Available

Recreation Administrative Assistant



Work  Week

The expected hours will be day-time, hourly and set according to season – will not exceed 22.5 hours a week. 



Description of Work:

Primary responsibilities include data-entry, answering telephones, bookkeeping, seasonal flyers/brochures, process registration forms, maintain all financial transactions, handles public requests and other related work as required.  Recreation Administrative Assistant is expected to cross-train and possibly share responsibilities with night-time Program Coordinator.  The Recreation Administrative Assistant reports to the Director of Parks and Recreation.



Examples of Work:


Ø  Computer proficiency in Outlook, QuickBooks, Word, Excel and Publisher required.

Ø  Assist in developing marketing techniques and promotional materials for programs, special events and seasonal flyers.

Ø  Assist with annual special events.

Ø  Handles program registrations.

Ø  Develop and revise seasonal flyers/brochures for special mailings.

Ø  Perform all data-entry, filing and duplication.

Ø  Ability to use e-mail both to send and receive bi-monthly Commission Minutes and other correspondence.

Ø  Process user permits as required.

Ø  Keep accurate financial and personnel records and assist with payroll.

Ø  Process purchase order requests.

Ø  Keep inventory of supplies and order as needed for both the office and programs.

Ø  Oversee programs offered by department.



Education Requirements:

Ø  Graduation from high school; college-education preferred.

Ø  Four (4) years of quality office experience may be substituted for post-high school.



Physical Requirements:

Ø  Good health and freedom from disabling physical or mental defects that would affect ability and performance duties.

Ø  Ability to perform job related manual work.


Other Requirements:


Ø  Must pass background check and fingerprinting.

Ø Submit credentials via mail (25 West End Avenue, Somerville, NJ 08876), email
      ( or fax (908.218.9934)





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